DE ROEVE PRIVACY STATEMENT

This Privacy Statement applies, among other things, to our website(s) www.deroeve.com (hereinafter referred to as the “Website”) and to all commercial relationships of De Roeve Automation (hereinafter collectively referred to as “DE ROEVE”) and its customers, prospects, and business partners.

DE ROEVE strives at all times to act in accordance with applicable privacy legislation, including the Belgian Privacy Act of 8 December 1992 and Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (the General Data Protection Regulation or “GDPR”).

This Privacy Statement provides information regarding the personal data collected by DE ROEVE and the manner in which such personal data are used and processed. Personal data may be obtained through various channels, including our Website, contacts between our employees and (potential) customers and suppliers, job applications, and other interactions.

By visiting the Website, you expressly consent (by providing your personal data or through an opt-in mechanism) to this Privacy Statement and to the manner in which we collect, use, and process your personal data.

By providing personal information to DE ROEVE in the context of competitions, commercial contacts, job applications, or similar activities, you also consent to this Privacy Statement and to the manner in which DE ROEVE collects, uses, and processes your personal data.

DE ROEVE may collect and process the following personal data:

• First name
• Last name
• Job title or position
• Company name
• Company address
• Email address
• Telephone number (landline or mobile)
• Username
• Password
• Language preference
• Information relating to the manner in which you use the Website and applications (including, but not limited to, IP address, browser type, and pages visited)
• Login details of your mobile device and, where applicable, geographical location data
• Communication preferences
• Correspondence exchanged with DE ROEVE
• Anonymous information regarding the use of the Website. DE ROEVE may automatically record information such as the sections of the Website you visit, the browser you use, the website from which you accessed our Website, and your IP address. Although these data do not enable us to identify you personally, they allow DE ROEVE to compile statistics regarding Website usage and to tailor its communications more effectively.

• Any information included by an individual in their curriculum vitae (CV)

Personal data may be collected through, among other things:

• Visiting the Website
• Subscribing to a newsletter (whether via the Website or otherwise)
• Using the services provided by DE ROEVE
• Correspondence with and from DE ROEVE
• Requesting a quotation from DE ROEVE
• Submitting a quotation to DE ROEVE

• Exchanging business cards

DE ROEVE may use your personal data for the following purposes:

• Preparing, concluding, and performing agreements with DE ROEVE
• Delivering DE ROEVE’s products and services
• Providing customer support
• Sending targeted marketing communications, advertising, updates, and promotional offers in accordance with your communication preferences
• Issuing invoices and collecting payments
• Optimising the quality, management, and content of the Website and applications
• Statistical and analytical purposes
• Preparing quotations and proposals
• Conducting customer satisfaction surveys, questionnaires, and other market research activities

DE ROEVE will not disclose your personal data to third parties unless such disclosure is necessary for the provision or optimisation of DE ROEVE’s services, including but not limited to maintenance services, payment processing, and database management.

Where disclosure to third parties is necessary, the relevant third party shall be required to use your personal data in accordance with the provisions of this Privacy Statement.

Notwithstanding the foregoing, DE ROEVE may disclose your personal data:

• To competent authorities where required by law, in connection with legal proceedings, anticipated legal proceedings, or for the protection and defence of DE ROEVE’s rights;
• In the event that DE ROEVE or substantially all of its assets are acquired by a third party, in which case the personal data held by DE ROEVE may form part of the transferred assets.

In all other cases, DE ROEVE will not sell, rent, or transfer your personal data to third parties unless:

• DE ROEVE has obtained your prior consent; and
• DE ROEVE has concluded a data processing agreement with the relevant third party containing appropriate guarantees regarding confidentiality and compliance with applicable privacy legislation.

Unless a longer retention period is required or justified by:

• Applicable legislation; or
• Compliance with another legal obligation,

DE ROEVE will retain your personal data only for as long as necessary to achieve the purposes described in this Privacy Statement under “Use of Personal Data”.

Should you wish to exercise any of your privacy rights, please contact us at privacy@deroeve.com or send your request by post to:

De Roeve Automation

Spieveldstraat 41

9160 Lokeren

Belgium

You have the following rights:

• The right to access the personal data DE ROEVE may hold about you;
• The right to rectify, complete, or update your personal data;
• The right to erasure of your personal data (“right to be forgotten”);
• The right to restrict the processing of your personal data;
• The right to data portability;
• The right to object to the processing of your personal data.

You may exercise these rights free of charge through the contact channels listed above.

If you no longer wish to receive newsletters or information regarding our services, you may unsubscribe at any time by clicking the “unsubscribe” link included in such communications.

DE ROEVE undertakes to implement reasonable physical, technological, and organisational measures to prevent:

• Unauthorised access to your personal data; and
• Loss, misuse, or alteration of your personal data.

All personal data collected by DE ROEVE are stored in cloud-based systems with data centres located within the European Union.

Despite DE ROEVE’s security policies, controls, and measures, no method of transmission over the Internet or electronic storage is entirely secure. Consequently, DE ROEVE cannot guarantee absolute security.

Any transfer of personal data outside the European Economic Area (EEA) to a recipient located in a country that is not covered by an adequacy decision of the European Commission shall be governed by a data transfer agreement incorporating:

• The Standard Contractual Clauses approved by the European Commission; or
• Any other transfer mechanism recognised under applicable data protection legislation.

DE ROEVE reserves the right to amend this Privacy Statement at any time by publishing an updated version on the Website.

Users are therefore advised to consult the Website and the page on which this Privacy Statement is published regularly to ensure they remain informed of any changes.

The Website may contain hyperlinks to third-party websites. Under no circumstances shall DE ROEVE be responsible for the privacy policies or privacy practices of any third party.